Video conferencing is a technology to conduct a live meeting between two or more people, sitting at different locations using video-enabled devices. It allows many people to meet and collaborate face to face for long distances by transferring video, presentations, audio, and text in real-time through the internet. This technology can also be used for informal purposes like having a conference with family members and relatives who are living far away, this is also known as video call.
This technology is used for various purposes such as job training sessions, addressing board members, company meetings, and teaching students in the virtual classroom. The reliability and speed of the data connection may affect the stability and quality of the video conference. Video conferencing can be conducted using various devices like tablets, smartphones, laptops, and desktop computers.
Hardware tools utilized for Video Conferencing:
It’s very important to have the right equipment along with a great software solution, for the best video conferencing experience. Users can either opt for dedicated video conferencing equipment or their reliable and known internet-enabled computers & accessories.
Camera with high-resolution:
The best part of video conferencing is that it allows users, who are miles away from each other, to meet and talk face-to-face over the internet. It is very important to have a high-resolution camera as part of video conferencing tools in order to get a more realistic and face-to-face interaction possible. In most devices, an in-built computer camera is provided which offers basic functionality but this can be enhanced by using a separate, dedicated camera with high resolution.
External earphones with high-quality:
During video conferencing, it is important to have the best device needed to capture clear audio. If you are using your computer to conduct a video conference you may struggle in conveying your messages as the computer’s inbuilt microphone is relatively far away from your mouth. Therefore, for conducting a web conference, it is good to use a high-quality headset to make sure that it will capture and convey clear audio to your audience.
Appropriate display screen:
Video conferencing has become very popular among the population over the past few years because it offers the virtual visual presence of the person. For video conferencing, the use of the best monitor depends upon the number of people present at the location.
For example, a tablet, computer monitor, or smartphone screen is sufficient for a single user whereas, a projector, large TV screen, or dual displays are appropriate for video conferencing where a number of participants will be attending the conference from a particular location.
Video Conferencing Applications in Multiple Fields:
We all are well versed with the importance of video conferencing as it is becoming immensely popular among people. Irrespective of the physical location of a person, he/she can interact with other people in real-time by making use of video conferencing. Some of its applications in different fields are listed below:
Technology has made it possible for a long-distance learner to experience an actual classroom through video conferencing. Therefore, it’s no longer required by a teacher to be present in the same room where his/her student is. Video conferencing made it simpler for teachers to interact with a large number of students altogether. Teachers can immediately answer the questions put up by the students from any location.
Virtual interviews are interviews that are conducted through video conferencing, but in the same way as face-to-face interviews. In the last few years, the virtual interview was not common but due to the outbreak of the COVID-19 pandemic, phone and video interviews became particularly prevalent. The major tools required for this purpose include a computer or laptop with an inbuilt or external camera, microphone, headphones, and a reliable internet connection.
Formal or informal meetings:
Sitting at different locations and attending a conference is very easy nowadays. The company manager or heads can easily deliver essential information even if they are far away from each other. Many times, a number of people are engaged in a project and they can discuss or plan the project in the video conference. Many companies are already using VC for conducting board meetings for directors who request the same.
Working from home:
We can see that the current scenario is extremely affected by the COVID-19, due to which, almost the whole IT sector has selected an innovative method of working from home. Employs are still in link with their co-workers in a realistic way through video conferences. Meetings are conducted in online mode, which is considerably saving the time invested on meetings used to held at offices.
Utilization in Courtrooms:
Courtrooms, as well as authorized offices, are also utilizing video conference methods to connect with witnesses that are struggling to appear physically or unwilling prisoners escaping from questioning. By using high-quality VC, the individual will feel like he is present there because of the impressive actions. Sometimes it is easy to have a prisoner or a witness broadcast digitally as compared to having them appear face-to-face.
Video conferencing, being convenient and cost-effective, has now been widely applied in many areas to enhance interconnection, productiveness, and development. Top-quality video conferencing solutions are very helpful for businesses to run while sitting at different locations.
This technology creates a more collaborative meeting culture in an organization. Video conferencing function is to enhance the meeting quality rather than just bringing people together. The additional features and capabilities of VC tools make virtual meetings better than face-to-face meetings.